With up to 83% of your business critical data residing in email, the need to archive email has never been greater. The right email archiving solution can help you establish best practices within your organisation and considerably reduce many of the potential risks and liabilities of email usage in today's business. Understanding the potential benefits of email archiving is the first step in choosing the right solution for your business.

Legal discovery

Email is now just as admissible in court, and just as likely to be requested for legal discovery, as are paper based records. Companies that aren't prepared to respond to an e-discovery request risk facing staggeringly high costs, sometimes running into millions of pounds. Your company needs the tools to deal with e-discovery requests when they happen and to keep you protected before they happen. Star's archiving service protects you and your organisation from damaging lawsuits by giving you instant access to valuable correspondence that can ultimately prove a company's innocence before a case even gets to court. Advanced search and retrieval tools allow your HR department, senior executives, or legal counsel to conduct multiple complex e-discovery searches in minutes, rather than weeks. This combined with the archiving policy engine, can reduce a company's legal risks dramatically.

Regulatory compliance

Recent corporate scandals, a decrease in investor confidence, and increased scrutiny of corporate behaviour have all contributed to compliance becoming one of the biggest concerns for businesses today. In the past few years, numerous regulations have been introduced dictating retention policies for electronic records. Organisations that do not satisfy the requirements for these statutes risk facing substantial penalties, including large fines and even prison sentences. Simply put, businesses cannot afford to ignore the need for an email archiving and compliance solution anymore. Star's archiving service enables compliance with all major regulations, through the use of a flexible policy management interface, which allows you to setup and enforce acceptable use and retention policies, easily meeting the strictest compliance requirements.

Email storage

According to current estimates, the average corporate email account sends and receives about
10MB of data per day. As email volume and attachment sizes continue to grow, this number will continue to increase, placing an even greater burden on corporate storage requirements. Since corporate email servers are not designed to store this volume of data for long periods of time, business must find more effective storage solutions for this critical data. Star's archiving service centrally stores all intellectual property within your email in a secure, accessible repository, allowing you to reduce the storage requirements on your primary email servers by offloading vast amounts of old email to the secure archive while allowing your users to easily access and mage their archived email.

Productivity

Employees typically spend up to an hour or more every day sorting or deleting emails. An archiving solution can significantly reduce this time investment, by maintaining a copy of every email in the archive for future use. With comprehensive search functionality, the archiving user interface can give end-users instant access to year's worth of email. In addition to end-user benefits, maintaining email communication in the secure archive can have significant benefits for the company at large from reducing the burden on IT to ensuring a corporate knowledge store.